Duplicates of documents from the Special Registry

Question

What is the official procedure for obtaining duplicates of documents from the Special Registry?

Answer:

According to the information provided on the website of the Ministry of the Interior of the Slovak Republic regarding the Special Registry, there are various ways to request a duplicate birth, marriage, or death certificate (official extract from the Special Registry).

 

Methods of Submitting a Request:

  1. By Mail:
    The request can be sent to the following address:
    Ministry of the Interior of the Slovak Republic
    Special Registry
    Štefánikova 15
    812 19 Bratislava

  2. By Email:
    The request can also be submitted via email to osobitnamatrika@minv.sk.
    A confirmation of payment of the administrative fee must be attached to the request.
    The processing time for such a request is approximately 4 weeks.

  3. Electronic Service via the Ministry of the Interior’s Portal:
    It is also possible to use the electronic services portal of the Ministry of the Interior of the Slovak Republic to submit a request.
    This method is online and can be accessed directly via the internet.

Administrative Fee:

The fee for issuing an official extract (duplicate) of a registry document is 7 euros.
This fee is set according to Act No. 145/1995 Coll. on Administrative Fees, specifically in item 2, letter b.

 

Payment Methods for the Administrative Fee:

  • eKolok (Confirmation of Administrative Fee Payment):

    • An eKolok can be purchased for the required amount at selected branches of the Slovak Post.
    • This eKolok serves as proof of fee payment.

  • Virtual Kiosk (eKolok Web Application):

    • Alternatively, the eKolok virtual kiosk can be used, available via the web application at https://m.ekolky.gov.sk.
    • Through this application, an eKolok can be purchased online.

Fee Payment Codes:

Depending on the type of request, the appropriate payment code must be used:

  • Request for a duplicate registry document – Code 1039 (official extract from the registry book).
  • Higher authentication for foreign use of official extracts issued by the Special Registry or district office decisions on name and surname changes – Code 658 (authentication of a public document, Apostille/Superlegalization).
  • Issuance of a multilingual standard form (MSF) – Code 7140 (issuance of a multilingual form according to a special regulation).